Event Planning and Hosting

Holding an event

Council officers can assist event organisers by providing advice on any permits or requirements needed by Council to hold an event.

The event fact sheet(PDF, 174KB) provides information to assist you in planning your event.

To kick start the process event organisers must complete an event enquiry checklist(DOC, 76KB) and submit it to the Tourism & Events Officer. The information provided in the checklist is then circulated to relevant council departments for feedback. An email listing any requirements and/or permit needs will then be sent the event organiser.

If further information is needed, you will be notified within 10 working days of Council receiving the event inquiry checklist.

Council departments involved in this process and the relevant considerations are listed below:

  • Planning - Permits to hold an event on private land
  • Local Laws - Road closures, traffic management, permission for public land access and to hold events, alcohol consumption
  • Environmental Health - Temporary and mobile food premise registration (via Streatrader), including alcohol tastings
  • Building - Permits for temporary structures such as fencing, stages, marquees, etc
  • Infrastructure & Assets - Waste management
  • Parks & Gardens - Servicing of public toilets
  • Risk & Safety - Event Management Plan, Risk Assessment
  • Insurance - Public Liability Insurance
  • Governance – Section 86 Committee approval

It is recommended that you submit the event inquiry checklist as early as possible to ensure that there is enough time to obtain any permits before your event takes place.

The following are guides depending on the size of the event and should be used as a minimum:

  • Small (20-500 people) at least 3 months in advance
  • Medium (500-1,000 people) at least 4-6 months in advance
  • Large (1,000-5,000 people) at least 7-10 months in advance
  • Very Large (4,000 or more people) at least 12 month in advance

Please note that if a planning permit is required, you will need to start the process at least 6 months in advance. 

An event that takes place on an arterial road will require a VicRoads Event Permit which can take between 6-8 weeks.

If you would like to discuss your event or the requirements to hold an event in Murrindindi Shire please contact council's Tourism & Events Officer on (03) 5772 0318 or email tourism&events@murrindindi.vic.gov.au for more information.

Event Promotion

Calendar of Events Brochure: Council's Calendar of Events brochure is a great way to promote an event. The brochure is produced twice a year and is distributed to all Visitor Information Centres within the Shire, surrounding areas and even Melbourne's Federation Square.

To qualify for inclusion into the regional calendar of events, your event will need to be considered as either an attractor or an enhancer by definition. Council will determine the suitability of the event to fit with the definitions below:

  • Attractor - an event that encourages visitation, provides economic contribution, increases length of stay and awareness of the Murrindindi region.
  • Enhancer - an event that increases the quality of the experience for a visitor who is already in the region, but did not visit for the sole purpose of that particular event.

An application form needs to be completed and submitted to be included in each edition and the details of application times will be advertised in local print media and via Council's website.

The current edition of our Calendar of Events can be downloaded here(PDF, 4MB).

Online Calendar of Events - The Australian Tourism Data Warehouse (ATDW) is a new central distribution platform for the Australian tourism industry. The database is made up of over 35,000 tourism product listing, including events which are available for publication across ATDW's multichannel distribution network.

If your event is listed with ATDW, it will appear on many travel sites around Australia including Tourism Victoria's official consumer site www.visitvictoria.com and many regional tourism oganisation's websites including Goulburn River Valley Tourism.

This means you only have to enter your event details once and your listing is displayed on many websites! You will also need to upload a minimum of one image and can add up to a maximum of 10 images of your event.

To learn how to list your event for FREE click here(PDF, 173KB). To visit the events calendar click here.

Event Signage: Some of Murrindindi Shire's township entry signs enable the attachment of promotional banners/signs for community events and activities. There are 14 dedicated township entry signs and five community service club/event signs in the townships of Alexandra, Eildon, Kinglake, Marysville and Yea. More information can be found on our Signage page.

Event Strategy

The Murrindindi Regional Events Strategy 2015-2020(PDF, 16MB) provides stakeholders with a sound basis from which to make decisions relating to events support and seeks to grow visitation and length of stay. The Strategy also provides guidance and recommendations on how to get the best value from limited resources in efforts to grow established events and to encourage the development of events.

Filming and Photography in the Murrindindi Shire

The Murrindindi Shire is a film-friendly location.  For further information on commercial filming in Murrindindi Shire including television, feature films, advertising and television commercials, documentaries and music videos click here(PDF, 163KB).

For further information on any of the above contact the Tourism & Events Officer on (03) 5772 0318.

CLICK HERE to go to the Visitors page of the website.