Event Planning and Hosting
Calendar of Events
Council's Calendar of Events brochure is a great way to promote an event. This brochure is produced twice a year and is distributed to all Visitor Information Centres within the Shire, surrounding Visitor Information Centres and Melbourne's Federation Square
To ensure your event is listed in the next Calendar of Events edition (October 2017- April 2018), you will need to upload your event on the Australian Tourism Data Warehouse (ATDW) site by the 31 August 2017 to be included in the brochure.
The Australian Tourism Data Warehouse (ATDW) is a central distribution website for the Australian tourism industry, listing product and destination information from all Australian States and Territories. All events listed on the ATDW website will appear on various tourism and travel websites around Australia including Tourism Victoria's official consumer website www.visitvictoria.com, regional tourism oganisation's websites including Goulburn River Valley Tourism and Council’s website (to view the events online calendar click here).
There are many benefits to listing your event on ATDW;
- details are entered only once
- updates can be made any time by Event Organisers
- up to 10 images are allowed and
- you will gain free maximum exposure for your event!
By listing on ATDW, it will also eliminate the need for Event Organisers to submit an application form to Council to be included in the brochure - all details for events held in Murrindindi will be exported from the ATDW website and included in the brochure.
To learn how to upload your event to the ATDW site, please click here for the “How to fact sheet” and for an introduction to ATDW, please view the short video - ATDW Introduction.
Please note that the criteria still remains for events to be included in the brochure:
To qualify for inclusion into the regional calendar of events, your event will need to be considered as either an attractor or an enhancer by definition. Council will determine the suitability of the event to fit with the definitions below:
Attractor - an event that encourages visitation, provides economic contribution, increases length of stay and awareness of the Murrindindi region.
Enhancer - an event that increases the quality of the experience for a visitor who is already in the region, but did not visit for the sole purpose of that particular event.
The current edition of our Calendar of Events can be downloaded here(PDF, 4MB)(PDF, 2MB) .
Holding an event
Council officers can assist event organisers by providing advice on any permits or requirements needed by Council to hold an event.
The event fact sheet(PDF, 174KB) provides information to assist you in planning your event.
To kick start the process event organisers must complete an event enquiry checklist(DOC, 76KB) and submit it to the Tourism & Events Officer. The information provided in the checklist is then circulated to relevant council departments for feedback. An email listing any requirements and/or permit needs will then be sent the event organiser.
If further information is needed, you will be notified within 10 working days of Council receiving the event inquiry checklist.
Council departments involved in this process and the relevant considerations are listed below:
- Planning - Permits to hold an event on private land
- Local Laws - Road closures, traffic management, permission for public land access and to hold events, alcohol consumption
- Environmental Health - Temporary and mobile food premise registration (via Streatrader), including alcohol tastings
- Building - Permits for temporary structures such as fencing, stages, marquees, etc
- Infrastructure & Assets - Waste management
- Parks & Gardens - Servicing of public toilets
- Risk & Safety - Event Management Plan, Risk Assessment
- Insurance - Public Liability Insurance
- Governance – Section 86 Committee approval
It is recommended that you submit the event inquiry checklist as early as possible to ensure that there is enough time to obtain any permits before your event takes place.
The following are guides depending on the size of the event and should be used as a minimum:
- Small (20-500 people) at least 3 months in advance
- Medium (500-1,000 people) at least 4-6 months in advance
- Large (1,000-5,000 people) at least 7-10 months in advance
- Very Large (4,000 or more people) at least 12 month in advance
Please note that if a planning permit is required, you will need to start the process at least 6 months in advance.
An event that takes place on an arterial road will require a VicRoads Event Permit which can take between 6-8 weeks.
If you would like to discuss your event or the requirements to hold an event in Murrindindi Shire please contact council's Tourism & Events Officer on (03) 5772 0318 or email firstname.lastname@example.org for more information.
The Murrindindi Regional Events Strategy 2015-2020(PDF, 16MB) provides stakeholders with a sound basis from which to make decisions relating to events support and seeks to grow visitation and length of stay. The Strategy also provides guidance and recommendations on how to get the best value from limited resources in efforts to grow established events and to encourage the development of events.
Filming and Photography in the Murrindindi Shire
The Murrindindi Shire is a film-friendly location. For further information on commercial filming in Murrindindi Shire including television, feature films, advertising and television commercials, documentaries and music videos click here(PDF, 163KB).
For further information on any of the above contact the Tourism & Events Officer on (03) 5772 0318.
CLICK HERE to go to the Visitors page of the website.