Public Participation

Council is currently conducting its meetings virtually as authorised under Part 5.3 of the COVID-19 Omnibus (Emergency Measures) Act 2020. The Ordinary Meeting of Council is held via Zoom and is streamed to the Public via Facebook Live.

Council is continuing to conduct Public Participation time as part of the Ordinary Meeting of Council, community members wishing to engage with Council can do so in writing or in person via Zoom.

Publicly Available Information

The Council meeting will be recorded and made publicly available. This means

  • your address to Council will be livestreamed to the public
  • your address to Council will be included in the published audio recording of the meeting on Council’s website (available for 12 months), i.e. you may be asked to identify yourself (name and town) when addressing Council
  • meetings are open to the public and the media may be present
  • your name will be listed in the published minutes of the meeting

 If you are speaking as part of Public Participation, be mindful of personal or sensitive information when addressing Council. 

Open Forum

Open Forum sessions are held at the beginning of every monthly Council Meeting and allow members of the public to address the Council about a particular topic.

While the meetings are being held virtually, members of the public can engage with Council through Open Forum in two ways:

Present to Council via Zoom

If you wish to present to Council in person this can be facilitated via Zoom. You will need to register by 4.00 pm on the day prior to the Ordinary Meeting of Council using the form below.

Once you have registered you will be sent a link inviting you as an attendee of the meeting to enable you to present.

Please be aware that the meetings are live streamed to the public, this includes the Public Participation time.

Place a submission to be read

If you do not wish to present to Council in person then you can make a submission on a topic on the Agenda to be read by the CEO on your behalf.

This submission needs to be no longer than one side of an A4 page (less than 400 words) and need to clearly state your name. This submission must be emailed to Council via governance@murrindindi.vic.gov.au by 4.00 pm the day prior to the meeting. 

Open Forum Guidelines

Submissions as part of Open Forum may be on any matter except if it

  • is considered malicious, defamatory, indecent, abusive, offensive, irrelevant, trivial, or objectionable in language or substance
  • relates to confidential information as defined under the Act
  • relates to the personal hardship of any resident or ratepayer
  • relates to any other matter which the Council considers would prejudice the Council or any person

The Mayor reserves the right to cease a submission as part of Open Forum if he or she deems the submission inappropriate.

It is preferable for any group or association that wishes to be heard at Open Forum to nominate a spokesperson for an issue upon which the group or association may wish to be heard.

Open Forum Procedure

Any member of the public addressing Council must extend due courtesy and respect to Council and the processes under which it operates and must take direction from the Mayor whenever called on to do so.

  • The Mayor will allocate a maximum of 5 minutes to each person who wishes to address Council
  • The Mayor or Chief Executive Officer will first invite any person who has given prior notice to present to Council
  • The Mayor or Chief Executive Officer have the discretion to alter the order of persons to be heard

 There will be no discussion or debate with the attendees to Open Forum however Councillors may ask questions of clarification of the attendee.

Question of Council

This process allows for members of the public to submit a question of Council to be read and a response given as part of a Council Meeting. Council must receive prior notice of questions to be heard as part of Questions of Council time.

Questions submitted to the Council must

  • be in written form
  • contain the name, address and email or contact telephone number of the person submitting the question
  • be addressed to the Chief Executive Officer
  • be submitted no later than 4.00 pm on the day prior to the Ordinary Meeting by

Personal information you provide by completing this form is managed in line with our Privacy Policy.

Question of Council Guidelines

Questions must be received exactly as intended to be read. No more than two questions will be accepted from any person at any one meeting.

Questions may be on any matter except if it

  • is considered malicious, defamatory, indecent, abusive, offensive, irrelevant, trivial, or objectionable in language or substance
  • relates to confidential information as defined under the Act
  • relates to the personal hardship of any resident or ratepayer
  • relates to any other matter which the Council considers would prejudice the Council or any person

Copies of all questions allowed by the Chief Executive Officer will be provided in writing to all Councillors.

Where the Chief Executive Officer does not accept a question, the submitter is to be Where the Chief Executive Officer does not accept a question, the submitter is to be informed, both verbally and in writing, of the reason or reasons for which their question was not accepted.

Question of Council Procedure

The Chief Executive Officer or delegate will provide a response to the Questions of Council in the Council Meeting and the responses will be minuted.

For all procedural details of Council Meetings, please refer to our Governance Rules 2020(PDF, 653KB) and Governance Local Law 2, 2020(PDF, 317KB).